Shippers Process Flow

A step by step guide for how a Shipper can integrate to Traqa.


The Shippers main responsibility is to provide planned loads or Load plans to Traqa. Traqa will only provide data and automation for loads that are planned in advance of the actual loading. The following diagram below shows that the Shipper is only concerned with step One and Eight. Both of these steps correlate to an API integration which will be explained in the following pages..

The following diagram below shows that the Shipper is only concerned with step One and Eight from the process flow diagram.

Both of these steps correlate to an API integration endpoint which will be needed to provide traqa with data or retrieve data to your systems:

The Loading Site would complete the loading process and the data is sent to Traqa whilst the vehicle is on the weigh-bridge, this data can then be uploaded to your system.

Every data point that Traqa requires is needed for regulatory compliance or processing loads and will only be used for such. Traqa will only share the required data between Shipper and Loading Site as needed to perform the necessary tasks, or to satisfy regulatory compliance on your behalf.

Customs Declarations

For Traqa to complete your customs declarations we need a couple of extra items of data, only those that you would normally provide in a customs declaration as well as an instruction to clear on your behalf as we will act as a direct representative.

  • Complete the Letter of Authority to act on your behalf for Customs

  • Provide in the load plan message to Traqa:

    • Customs Declaration (True or False)

    • Customs Related Information as per API specification.

The above values are only shared to Customs Authorities and not to other parties in the supply chain, we appreciate the sensitivity of this data, the statistical value will also be omitted from the Customs Accompanying Document.

How to identify Loading Sites in your system

Traqa uses federated identities where possible and standardised code lists to enable the smooth flow of data without lots of upfront setup.

To identify the Loading Site we have chosen to use a Global Identifier known as the BIC Facility Code, this code list is operated by the Bureau International des Container in France, and is widely used in containerised movements to identify container facilities and locations.

Traqa will register each load site with the BIC to obtain the BIC Facility Code identifier, and will apply it to the Loading Site profile, these will be made known to the Shipper who will use them to identify the loading site in their systems.

Traqa will provide a list of these on request, you should have somewhere in your 'Company/Party' entity to store these.

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